SIN 51-501
Needs Assessment and Analysis Services

Needs assessment and analysis services (NAAS) provides for professional support in analyzing and developing customer requirements. Under SIN 51-501 NAAS, LABAT offers consulting and survey services. LABAT has performed NAAS services for federal clients ranging from the Environmental Protection Agency (EPA), to the Nuclear Regulatory Commission (NRC), to the Department of Justice (DOJ). In most instances, these NAAS services have involved developing solutions to information management problems associated with records management, document conversion or production, or litigation support. LABAT provides the full range of capabilities necessary to effectively conduct NAAS assignments, including the ability to efficiently deploy approved solutions.

SIN 51-504a

Record Management Services, File Organization and Maintenance Services

Under SIN 51-504a, LABAT’s staff of professional records managers offer file organization and maintenance services ranging from the intellectual activity of planning the organization of complex documents or files in an easy-to-understand and use filing system, to the physical activities of producing the labels, preparing the folders, preparing the boxes, moving the files, and moving the boxes.  Services offered include:

• Assisting with development of records management policies

• Drafting records management policy in compliance with Federal laws and regulations

• Recommending a lifecycle approach for creating, maintaining, and disposing of records in all media

• Performing file inventories and audits, including interviews with staff members

• Analyzing records in accordance with existing schedules

• Identifying series not previously scheduled

• Recommending retention schedules and applying the General Records Schedule (GRS)

• Drafting retention schedule requests (SF 115) for submission to NARA

• Developing file plans

• Implementing file plans, including ‘folderizing’

• Training federal staff to implement records schedules and file plans

• Scanning documents to digital format, and indexing for future retrieval

• Adapting existing records management databases for use in new environments

• Planning for file and file room security

• Retiring records, including preparing boxes and SF 135s, and moving boxes

• Assembling files in various storage media

• Developing and implementing procedures for retrieving, charging out, and returning records to the file

• Recommending and implementing a vital records program

• Drafting records management manuals

LABAT brings to its clients the successful establishment of more than 100 records, information, and archives management programs at the:

• Department of Commerce (DOC)

• Department of Defense (DOD)

• Department of Education (DoEd)

• Department of Energy (DOE)

• Department of Justice (DOJ)

• Environmental Protection Agency (EPA)

• General Accounting Office (GAO)

• Immigration and Naturalization Service (INS)

• National Oceanic and Atmospheric Administration (NOAA)

• Nuclear Regulatory Commission (NRC)

SIN 51-505

Document Production Services

LABAT offers Document Production Services to meet the needs of all GSA’s customers.  We provide turnkey solutions and a full range of reproduction and document production and management services, as well as other tasks often identified as “facilities management.”  We work in many cities around the United States and have experience implementing tasks overseas. We stand ready, through both experience and corporate support, to provide services wherever they are required. We work with a variety of methodologies and systems and are adept at developing innovative solutions to meet client requirements.  LABAT has the experience, expertise, and resources to tailor document production services to the needs of GSA’s clients.  Services include:

• Needs assessment and analysis to clearly delineate the customer’s need

• Document reproduction services

• Photocopying using a wide variety of equipment and including all sizes and job types: one copy, single-sided to thousands of copies of black and white and color mixed, glass work, map (large-format) copying and scanning, and government equipment or contractor equipment

• Fax transmission, receipt and delivery to the addressee

• Recommending equipment

• Providing equipment; convenience and production copiers

• Routine daily maintenance of both convenience and production copiers

• Mail/messenger services

• Office supply distribution centers

SIN 51-506

Document Conversion Services

LABAT provides the full range of document services from paper and microform to electronic formats. Services including document imaging (scanning, OCR, ICR, enhancement), bates endorsement, customized coding and indexing, and conversion of data into a variety of formats including TIFF, PDF, SGML, HTML, and XML. LABAT operates 3 document conversion facilities in the Washington Metro area: downtown D.C., McLean, and Reston, VA.

These facilities are equipped with Doculex Production Image Capture (PIC) software and Fujitsu and Ricoh scanning equipment capable of supporting high volume processing operations. Doculex Capture (PIC) provides the interface for converting scanned image into a compressed TIFF Group 4  file. Capture assigns a unique page name and filename for every image and responds to either a barcode target sheet being scanned or a function key being pressed, depending on how we define the job at start up. LABAT creates tracking systems and indexing databases using Microsoft Access, Corcordance, Summation or other customer preferred software. Each facility is equipped with a local area network, workstations, reproduction equipment, and other tools for receiving, processing, editing, indexing, and storing source and digitized documents. Our configuration includes equipment that we use to make back up copies for items in process.

LABAT performs document conversion services for several Government agencies and has provided its clients with document conversion services for over 16 years. Our success in this area is directly related to our history of continued work for satisfied clients. Our clients have included the:

• Department of Interior (DOI)

• Department of Justice

• Environmental Protection Agency (EPA)

• Immigration and Naturalization Service (INS)

• Nuclear Regulatory Commission (NRC)

 Two-hundred LABAT staff members perform document conversion activities through these contracts.

SIN 51-507

Destruction Services

LABAT provides GSA Schedule 36 customers with the support to effectively manage disposition efforts necessary to handle this often-large volume of information. LABAT thoroughly understands federal records schedules as a result of our work on tasks awarded through LABAT’s existing GSA Schedule 36 vehicle as well as other federal contracts. LABAT:

• Provides document destruction services from its facility in place in Sterling, VA that is presently operational and prepared to handle large-volume destruction assignments

• Handles a variety of media including paper, diskettes, tapes, and cartridges

• Provides shredding, incineration, or disintegration services depending on agency preferences and the media being destroyed

• Provides a secure environment where agency materials can be safeguarded until they are destroyed

• Has procedures in place for providing federally-acceptable certificates of destruction

• Is fully experienced in performing destruction materials in accordance with federal records schedules requirements

• Has established procedures for witnessing destruction activities with appropriate-level personnel

• Is prepared to provide staff who meet federal licensing requirements

SIN 51-508

Litigation Support Services

LABAT’s success is demonstrated by our 20 years of litigation. Our experience concretely demonstrates our understanding of a broad range of litigation support approaches. We understand that litigation support services are whatever the attorneys need to aid them in the successful prosecution of their case. This ranges from investigative and pre-filing support through trial preparation and trial support to post trial and appellate support.

LABAT offers the full range of litigation support services. Core services include:

• Document preparation (especially during discovery and production support) including reviewing, organizing, numbering, indexing and designating documents for use by “our” trial team, or for provision to opposing counsel or for capture and document conversion.
• Document conversion involving capturing documents on some sort of media: magnetic, cd, microfilm, dat tape—whatever might be required by the court or by the trial team— and converting documents to image (such as tiff or .pdf) or to text (usually ascii) through scanning, by optical character recognition, and by direct data entry (“keying”).
• Document indexing (or “coding”) involving recording bibliographic or subjective data from documents to facilitate search, retrieval and use of documents in preparing for trial.
• Quality control/quality assurance (qc/qa) of (document preparation, scanning, coding, indexing) to ensure errors are caught and corrected, and also where late-breaking litigation information is used to add value to the captured “product”.
• Database development including databases built for production documents or for deposition testimony text or for phrase labels, for interrogatories or for videotaped depositions and interviews.
• Document reproduction including photocopying, microfilm and “blowback” (printing from film), scanning and printing.  Labat’s litigation support document reproduction services provides expertise in many copying technologies, techniques and disciplines, as well as in high volume, high-speed black and white photocopying.

For more information contact:

Bette Drury, Phone: 703-506-1400 x870, email: bette_drury@labat.com